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What Does Applicant Tracking Software Cost?



When I’m shopping for online software, one of the things I’m always curious about is price so I get frustrated when software vendors exclude pricing from their site. Even worse, I get downright annoyed when they have a pricing link that takes you to a page where they want you to complete a “contact us” form so they can get you on the phone with a sales person. If your product is so great, just tell me how much it costs.

Companies that provide Applicant Tracking Systems (ATS) are notorious for this. Software vendors use several different pricing models, and some vendors only offer price quotes by request, regardless of their pricing model. Your specific requirements for the software will also be factored factor into how much you’ll pay.

This article will help you understand how much you can expect to pay for an ATS.

1) Pay Per Recruiter Pricing Model

This is the most common pricing model. Under the “PPR” model, you pay a fee each month based on the number of recruiters and hiring managers you have using the system (sometimes the amount is different for each user type). There may also be a one-time setup or implementation fee with this model.

Typical price range: $60 to $100 per user, per month

2) Pay Per Employee Pricing Model

Many applicant tracking systems set prices based on the size of your organization and use the number of employees as a measure to gauge that. This means, regardless of the number of users, you will be charged based on the total number of employees in your company.

Typical price range: $4 to $7 per month, per employee.

With “PPE,” costs go down significantly (to the $0.20 range) as employee numbers rise into the thousands.


3) Pay Per Applicant Pricing Model

Some ATSs will determine pricing based on how many jobs you have open at any particular time, or how many total resumes you have in the system. This is often used in conjunction with some other pricing model such as number of recruiters or employees, plus a one-time setup fee. This typically doesn’t count archived job openings or inactive resumes.

Typical price range: $5 to $19 per job opening, per month and $0.01 to $0.20 per resume, per month.

4) Flat Fee Pricing Model

Some applicant tracking systems can be purchased for a one-time flat fee, after which you’re free to use the software as much as you like, however you need.

Typical price range: $200 at the lowest. This plan usually has the highest price tag, as you only pay it once.

5) Free Pricing Model

Free and open source software can be downloaded and kept as long as you want, used however you please, and you never owe anyone a cent. With no cost also comes no tech support, so this option is best if you have someone in-house with software programming experience to help you troubleshoot. 

Typical price range: Free!

Let’s go shopping!

Make sure you check out SafestHires’ awesome (and totally free!) list of Applicant Tracking Software.

No matter what the pricing model, this list will help you find the most bang for your buck.

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